Employee Document Expiry Feature

The Employee Document Expiry feature allows users to securely upload employee documents, track their validity, and receive timely alerts before they expire.

This feature is available in the Employee View, where users can add and manage documents for each employee.

? Fields Explained

• Document Name (required)
  Name of the document (e.g., Passport, Driving License, NDA).

• Document Number
  Optional identifier for reference and verification.

• Issue Date (required)
  The date the document was issued.

• Expiry Date (required)
  The date when the document becomes invalid.

• Alert Before (Days) (required)
  Number of days before expiry when the system should notify the user.

• Alert Enabled (Yes/No)
  Toggle alerts on or off for this document.

• Upload File
  Upload a soft copy (PDF, image, etc.) for easy access and record-keeping.

Smart Alert System

• The system automatically checks expiry dates daily.

• Alerts are triggered X days before expiry, based on the value set.

• Notifications can be sent via:

  • Dashboard alerts

  • Email reminders

  • (Optional) In-app notifications

This ensures no document expires unnoticed.

Key Benefits

• ? Compliance Ready – Avoid legal or policy violations.

• ⏳ Never Miss Deadlines – Automated reminders reduce manual tracking.

• ? Centralized Storage – All employee documents in one place.

• ⚙️ Flexible & Scalable – Works for individuals or large teams.

• ? User-Friendly UI – Simple form, minimal effort.

Use Cases

• HR managing employee IDs, contracts, and certificates

• Organizations tracking compliance documents

• Admins monitoring license renewals

• Employees uploading personal documents with expiry requirements

The Employee Document Expiry module provides a smart, automated, and reliable way to manage time-sensitive employee documents. With built-in alerts and a simple upload process, it removes the risk of missed expirations and helps organizations stay compliant and organized.