Utility Bills Module

Overview

The Utility Bills module in SocietyPro allows users to manage, track, and process essential service payments for apartments and residential societies. This feature helps ensure timely bill management and transparent financial tracking.

Key Functionalities

1. Add a Utility Bill

To create a new utility bill entry:

1. Click the "Add" button.

2. Fill in the following details:

   • Apartment Number: Select the apartment the bill is associated with.

   • Bill Type: Choose the type of utility bill (e.g., Water Bill, Electricity Bill).

   • Bill Date: Set the date the bill was generated.

   • Bill Amount: Enter the amount payable.

   • Status: Mark as Paid or Unpaid.

   • Bill Payment Date: If paid, specify the payment date.
     

3. Click Save to add the bill.

2. Search & Filter Bills

• Use the search bar to find bills by Apartment Number or Bill Type.

• Apply filters to narrow down results by:

  • Bill Status (Paid/Unpaid)

  • Bill Date

3. Bill Details

Each bill entry displays the following information:

• Apartment Number: Identifies the associated apartment.

• Bill Type: Specifies the type of utility (Water, Electricity, etc.).

• Bill Date: Indicates when the bill was generated.

• Bill Amount: Shows the total payable amount.

• Status: Displays if the bill is Paid or Unpaid.

• Bill Payment Date: The date when the payment was made.

4. Manage Bills

Under the Action menu (three dots), you can:

• View: See bill details.

• Edit: Update bill information (amount, date, status).

• Delete: Remove a bill entry.

• Pay: Mark an Unpaid bill as Paid.

5. Export Bills

• Click the Export button to download billing records for documentation or accounting purposes.

How to Use

1. Go to Bills > Utility Bills.

2. To add a bill, click Add and enter the required details.

3. Use the search bar or filters to locate specific bills.

4. Click the Action menu to View, Edit, Delete, or Pay a bill.

5. To generate a report, click Export.
   

Benefits

✅ Streamlines bill management and record-keeping. ✅ Ensures timely payment tracking. ✅ Provides transparency for residents and administrators. ✅ Simplifies reporting through the export feature.

With the Utility Bills module, SocietyPro makes managing essential service payments clear, efficient, and organized.